Last updated: October 2026
This policy explains how Summer Spring Dance Academy (Penang, Malaysia) (“we”, “us”) process personal data through penangworlddancecup.com, in line with Malaysia's Personal Data Protection Act 2010 (PDPA) and — for participants from the European Union — the General Data Protection Regulation (GDPR).
Data controller
Summer Spring Dance Academy (Penang, Malaysia). Contact: contact@penangworlddancecup.com.
What we collect
- Entry forms: names, dates of birth, country, club, coach, dance style, age group/level, email, phone and notes.
- Contact form: name, email, phone (optional) and your message.
- Technical data: IP address and server logs; cookies — see our Cookie Policy.
Why we use it
| Purpose | Legal basis |
|---|---|
| Handling your entry, confirming categories, fees and payment | Performance of the agreement you request (entry to the competition) |
| Timetables, start lists, results and event communication | Performance of the agreement; legitimate interest in running the event |
| Answering questions and PWDC hotel-rate bookings | Your request; legitimate interest |
| Analytics and marketing cookies | Your consent (you can withdraw it anytime) |
Who receives your data
Our hosting provider (OVHcloud); the official hotel, only if you ask us to book a room; and persons involved in adjudication, scrutineering and results. Competitors' names, country and club may be published in start lists and results.
International transfers
The event is held in Malaysia and the website is hosted by OVHcloud. Where data travels outside your country, we apply appropriate safeguards required by law.
How long we keep it
Entry data is kept for up to 3 years after the event unless the law requires longer. Messages are kept as long as needed to answer them.
Your rights
You may request access to, correction or deletion of your data, restriction of processing, data portability, and you may object to processing or withdraw consent at any time. Write to contact@penangworlddancecup.com. EU residents may also complain to their local data-protection authority.
Children
Entries for competitors under 18 should be submitted by a parent, legal guardian or an authorised teacher.
Changes
We may update this policy; the current version is always published on this page.
